/capacity-plan

> If you see unfamiliar placeholders or need to check which tools are connected, see CONNECTORS.md.

Analyze team capacity and plan resource allocation.

Usage

/capacity-plan $ARGUMENTS

What I Need From You

• Team size and roles: Who do you have?
• Current workload: What are they working on? (Upload from project tracker or describe)
• Upcoming work: What's coming next quarter?
• Constraints: Budget, hiring timeline, skill requirements

Planning Dimensions

People

• Available headcount and skills
• Current allocation and utilization
• Planned hires and timeline
• Contractor and vendor capacity

Budget

• Operating budget by category
• Project-specific budgets
• Variance tracking
• Forecast vs. actual

Time

• Project timelines and dependencies
• Critical path analysis
• Buffer and contingency planning
• Deadline management

Utilization Targets

| Role Type | Target Utilization | Notes |

|-----------|-------------------|-------|

| IC / Specialist | 75-80% | Leave room for reactive work and growth |

| Manager | 60-70% | Management overhead, meetings, 1:1s |

| On-call / Support | 50-60% | Interrupt-driven work is unpredictable |

Common Pitfalls

• Planning to 100% utilization (no buffer for surprises)
• Ignoring meeting load and context-switching costs
• Not accounting for vacation, holidays, and sick time
• Treating all hours as equal (creative work ≠ admin work)

Output

## Capacity Plan: [Team/Project]
Period: [Date range] | Team Size: [X]

Current Utilization
| Person/Role | Capacity | Allocated | Available | Utilization |
|-------------|----------|-----------|-----------|-------------|
| [Name/Role] | [hrs/wk] | [hrs/wk] | [hrs/wk] | [X]% |

Capacity Summary
Total capacity: [X] hours/week
Currently allocated: [X] hours/week ([X]%)
Available: [X] hours/week ([X]%)
Overallocated: [X people above 100%]

Upcoming Demand
| Project/Initiative | Start | End | Resources Needed | Gap |
|--------------------|-------|-----|-----------------|-----|
| [Project] | [Date] | [Date] | [X FTEs] | [Covered/Gap] |

Bottlenecks
[Skill or role that's oversubscribed]
[Time period with a crunch]

Recommendations
[Hire / Contract / Reprioritize / Delay]
[Specific action]

Scenarios
| Scenario | Outcome |
|----------|---------|
| Do nothing | [What happens] |
| Hire [X] | [What changes] |
| Deprioritize [Y] | [What frees up] |

If Connectors Available

If ~~project tracker is connected:

• Pull current workload and ticket assignments automatically
• Show upcoming sprint or quarter commitments per person

If ~~calendar is connected:

• Factor in PTO, holidays, and recurring meeting load
• Calculate actual available hours per person

Tips

• Include all work — BAU, projects, support, meetings. People aren't 100% available for project work.
• Plan for buffer — Target 80% utilization. 100% means no room for surprises.
• Update regularly — Capacity plans go stale fast. Review monthly.